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NEW IN VERSION 6.2

Hours Sorting
On the hours grid, the newest are always shown at the top instead of the bottom.

Bulk Replacements
We created a new, easy to use wizard which enables you to update a single field for many (or all) records at once. For example, for every volunteer missing an entry for County you could enter "Franklin". The wizard guides you every step so that you can efficiently fill in gaps or errors that may have worked into your data over the years.

Placement Counts and Details
We added two new reports, but since each report can be run multiple ways, it's really like nine new reports. The new Placement Counts report shows the number of placements during a period of time and how many were actively served. The new Placement Details report shows when each placement started and ended along with the number of hours served during the period. Running in order by Job could be very useful to see which volunteers are the most (and least) active.

These two new reports replace the previous Inactive Volunteer reports. The new ones show more information and are more flexible in how they can be run. At the same time, we grouped these and some others similar reports into a new menu section of Placement Reports.

Primary Placement Report
This report now has an option to include, "Only those who served hours."

Active Only Placements
On the Placements screen, you can now choose to view just active placements by just clicking a box.

More Lists for Jobs/Clients
We have included 5 new lists to be used for Jobs/Clients. These are similar to the skills list where you can check more than one skill for each job/client. For example, if you want to keep track of the special needs required by individual clients, you could set up one of these new fields to track items like bathroom, dressing, feeding, transportation. You could check as many as needed for every client. Of course, you can leave them turned off unless you need them, rename them, rearrange them, and set the values for them, all from the Field Lists screens.

New Service Activity Reports
We added two new statistics reports, Service Activity Counts and Service Activity Details. These reports can be very handy to help complete grant applications. They show the number of volunteers and hours served at each service activity splitting them out by whether it is an unduplicated volunteer at their primary placement or not.

Job/Client Do-It-Yourself Spreadsheet
You can now include the client's first and last names as separate fields.

Moving Hours
If you mistakenly enter hours for the wrong volunteer or job/client, you can now just move them to the correct one. On both the volunteer and job/client hours tab, there is a new button called "Move Hours". You can use it to move a single hours record to either a different volunteer (from the job/client screen) or to a different job/client (from the volunteer screen).

Counting Volunteers and Hours by Number of Placements
The Volunteer Statistics report now includes a breakdown of the number of volunteers (and their hours) who served at no placements, just one placement, and two or more placements.

Reporting Flexibility
The Profile reports for volunteers, stations, and job/clients now enables you to choose which fields to include. This is similar to the older, retired description reports.

Job Skills Report
We included a new report called "Job/Client Skills".

Touch-Screen Assistant Bar Code Sign In
Your volunteers can now sign in by scanning their Name or ID Badge instead of with a PIN. The Touch-Screen Assistant will accept input from any kind of scanner such as bar code, magnetic strip, or RFID reader. On the Settings screen, you easily can set this up for any type of bar code or magnetic strip that you use.

Touch-Screen Assistant Welcome Message
You can specify a welcome message for use when signing in. If you've enabled them to scan their ID badge, you could set a welcome message of "Scan your ID badge to sign in.".

Touch-Screen Assistant Mini Surveys
8 As your volunteers sign in on the Touch-Screen Assistant, you can ask them questions and get responses from them. You can ask a question of a single volunteer, a group, or from everyone. You define the limited responses that they can choose from and can then view and print a list of their responses.

Touch-Screen Assistant Easier Scrolling
When signing in on the touch-screen monitor, a volunteer with many jobs can now more easily scroll the list and select at which one he/she is serving today.

Touch-Screen Assistant Automatic Sign Out
For those volunteers who forget to sign out, you can now specify an automatic sign out at any time of day. For example, you might decide to sign them out automatically at 2am and assign them 2 hours.

Touch-Screen Assistant Group Counts
Now, when a group of volunteers arrives, the group can sign in on the touch-screen monitor as a group and specify how many of them are present today. You can see the group count in the Reporter and when the group signs out, the group's hours are multiplied by the number in the group.

Touch-Screen Assistant Impact Job Counts
When a volunteer signs out of an impact job, they now can enter counts for the optional two impact count fields. You can specify whether or not to enable this feature on the Touch-Screen Assistant Settings screen.

Touch-Screen Assistant New Sign Out Color
You can set a different color for the sign out screen in order to try to help prevent mistakes.

Touch-Screen Assistant Hours and Minutes
We now show lifetime hours to the volunteer as hours and minutes instead of hours and tenths of hours. We also show you hours and minutes on the Approve Hours tab.





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