Merge Mailing Labels Word 2000

Merge in Word using Reporter address list

| Word 1997 | Word 2000 | Word 2000 Microsoft Tutorial | Word 2003 |

First do the text merge file in volunteer Reporter.

Step 1: Create the main document

  1. Blank new document icon Click New Blank Document on the Standard toolbar.
  2. On the Tools menu, click Mail Merge.
    Word 2000 tool bar and Tools | Mail Merge selection
  3. The Mail Merge Helper opens. Under Main document, click Create, and then click Mailing Labels.
    Mail Merge Helper | Create | Mailing Labels
  4. A message opens with a question mark icon. Click Active Window.
    Click Active Window.
  5. The active document becomes the main document.

Step 2: Open the data source

In the Mail Merge Helper dialog box:

Step 3: Select the label type and insert merge fields

  1. If you don't see the Label Options dialog box, click anywhere in the main document, and then click Mail Merge on the Tools menu. Under Main document, click Setup
    Label Options dialog box
  2. Select the type of printer and labels you want to use, and then click OK.
  3. In the Create Labels dialog box, insert merge fields where you want to merge addresses from the data source.
    Insert Merge Field
    To insert a merge field, click Insert Merge Field, and then click the field name you want. Insert Merge Field
  4. To display the merged data correctly, make sure to type spaces and punctuation between the merge fields, outside the merge field characters (<< >>). To place a merge field on a new line, press ENTER. For example, you can insert the merge fields for an address as follows:
  5. Merge fields Result after the data is merged
    <<Title>> <<FirstName>> <<LastName>> Mr. Paul Martin
    <<Company>> Astro Mountain Bike
    <<Address1>> 987 1st St.
    <<City>>, <<State>> <<PostalCode>> Kent, WA 55588
  6. Click OK.
  7. Format merged information: To emphasize merged information, you can format the merge fields. For example, you might want to make an address bold or use a different font for a product name.

!Use the Insert Merge Field button! You must insert merge fields by clicking Insert Merge Field on the Mail Merge toolbar. You CANNOT type the merge field characters (<< >>) or insert them by using the Symbol command on the Insert menu. Include spaces and punctuation.

Step 3: Merge the data into the main document

  1. If you want to see how the merged data will appear, you can preview the merged documents.
  2. In the Mail Merge Helper dialog box, click Merge under Merge the data with the document.
  3. Mail Merge Recipients
    Mail Merge Recipients

Perform the Merge [copied from Microsoft online file]

  1. On the Tools menu, click Mail Merge.
  2. Under Merge the Data with the Document,
    click Merge.
    In the Merge dialog box, click Merge To,
    and select New document to display the merged document on the screen.
  3. To print the merged document, click Print on the File menu.
  4. NOTE: In the Merge To box, select Printer if you want to send the merged document to the printer without first viewing it on your screen.
  5. Click Merge.

5. Do one of the following:

  • Send the merged labels directly to a printer. Click Printer in the Merge to box, and then click Merge.
  • Store the merged labels in a new document, so you can review, edit, save and print them later.
  • | Word 2000 | Word 2003 |

    Revised 04/Aug/2011

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