Envelopes: Mail Merge Toolbar in Word 2003

Instead of the Mail Merge Wizard, you can use the Mail Merge Toolbar schematic. That is turned on by the View menu | Toolbars | Mail Merge.

Mail Merge Toolbar

The First button is the Main document setup. You can see a tooltip describing it when you hover your mouse over it.

Main document setup

The next button - Open Data Source - is the avenue for selecting your Excel spreadsheet.

Open Data Source

Your data source can be an Excel spreadsheet or a Merge File made in the Reporter.

The next button - Mail Merge Recipients - lets you confirm all the addressees.

Mail Merge Recipients

Mail Merge Recipients

Insert Address Block

Insert Address Block

Skip the Insert Greeting step when you are doing envelopes.

Insert Greeting

Insert Merge Fields

Insert Merge Fields

Insert Merge Fields

Put the dot next to Database Fields.

When you get the Invalid Merge Field screen you can add and remove fields.

Invalid Merge Fields

Merge to New Document

From here you can Print from the File Menu and change printers.

Revised 04/Aug/2011

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