Snowbirds

Terminate Volunteer v6.0 | Terminate Volunteer v5.9 | Alternate Address v5.9 | Alternate Address v6.0

Terminate the Snowbird Volunteer, Reporter v6.0

With the Reporter you can start and stop volunteers at any time—for example, snowbirds who move south for the winter or north for the summer. Then the Reporter calculates the volunteer's Years of Service based upon only the person's actual time worked.

Restart the Volunteer, Reporter v6.0

When the person returns to the local address, restart the volunteer and his or her placements and switch the address back to the local address.

Alternate Address, Reporter v.6.0

The Reporter assumes you want the main addres entered in the Volunteer's Profile to be the current mailing address.

Usually when the volunteer is at an alternative address, that person is temporarily terminated. Remember to include terminated volunteers in a filter in order to send labels or emails to inactive volunteers.

Volunteer's main address

When a volunteer has an additional address or more, you can set that farther down on the Volunteer Profile. By default those alternate address fields are labeled Multiple Addresses, but you can change the labels in Field Lists if you want. Notice that each address can be labeled within the address field, but that label, e.g., Home or Winter, etc., will not show up when the address is printed.

Multiple Addresses

To add another address, click Edit Volunteer.

Click Edit Volunteer

When you are in the Edit Volunteer mode, an edit button becomes available beside each address field. Click Edit.

In the Edit Volunteer mode

Enter the Description of the new address, the address, and save it.

Enter the new address

If you put the dot next to Mail to this address in Multiple Addresses 3 field, the Reporter will make that the primary address at the top of the Profile. Click OK.

Mail to this address

Mailing name and address at the top

You can customize the number of the Multiple Addresses fields to display from the File menu | Field Lists | Volunteer Fields. That field is line 123 when the Reporter is first installed, but it can be moved.


Terminate the Snowbird Volunteer, Reporter v5.9

With the Reporter you can start and stop volunteers at any time—for example, snowbirds who move south for the winter or north for the summer. Then the Reporter calculates the volunteer's Years of Service based upon only the person's actual time worked.

On the Dates tab in Volunteers, Edit, select the Termination Cause, e.g., snowbird. Click the Terminate button and give a new stopped date to terminate the volunteer. [If necessary, add the Snowbird value to the Causes-Of-Termination in Volunteer Codes | Reference Codes.]

Restart the Volunteer

When the person returns to the local address, restart the volunteer and his or her placements and switch the address back to local in the Address tab.

Alternate Address, Reporter v.5.9 and Earlier

Update the volunteer's address to reflect the seasonal move in case you want to continue sending mailings to that volunteer while he or she is gone:

On the Addr [Addresses] tab, Edit, type a description, e.g., Winter, and the alternate address. Put the dot next to "Mail to this address." That address now shows up on the Name tab.

Terminate the Volunteer

With the Reporter you can start and stop volunteers at any time—for example, snowbirds who move south for the winter or north for the summer. Then the Reporter calculates the volunteer's Years of Service based upon only the person's actual time worked.

On the Dates tab in Volunteers, Edit, select the Termination Cause, e.g., snowbird. Click the Terminate button and give a new stopped date to terminate the volunteer. [If necessary, add the Snowbird value to the Causes-Of-Termination in Volunteer Codes | Reference Codes.]

Restart the Volunteer

When the person returns to the local address, restart the volunteer and his or her placements and switch the address back to local in the Address tab, if appropriate.

Revised

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