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Touch-Screen Assistant

The Touch-Screen Assistant is an add-on program for the Volunteer Reporter. It enables your volunteers to sign themselves in and out using a touch-screen monitor. It is essentially the same as a time clock. Once a volunteer has signed out, their hours are automatically posted to the Volunteer Reporter without any further data entry. This can save your staff a lot of time entering hours into the Reporter at the end of every month.

The Touch-Screen Assistant consists of two parts -- the Assistant and the Administrator. The Assistant is what your volunteers see on the touch-screen monitor. It enables your volunteers to enter their PIN and sign themselves in and out. The Administrator runs on another computer on your network and enables you to watch and manage the activities of your volunteers as they sign themselves in and out. Since the Assistant and Administrator interact with each and with the Volunteer Reporter, all three programs must be installed on the same computer network so that the data can be shared by all.

Touch-Screen Assistant

Price: $500


Why are we using PINs to sign in volunteers?

We use PINs (Personal Identification Numbers) because they offer the best compromise between ease of use and data protection. Most people are familiar with PINs from their bank's ATMs. Your volunteers can use a PIN they are already familiar with either by changing it themselves or having you set it for them.

One alternative to PINs would have been simply to let your volunteers pick their name off a list on the screen, but this allows someone to easily cause mischief by signing in anyone at any time. Yes, someone can still cause mischief by entering random PINs until finding a match, but it's less likely to happen.

A more secure system would have been to pick a name off a list first and then enter the correct PIN for that person, but this would have been more cumbersome for your volunteers to use.

Even more secure would be a system with key cards or bar codes on name tags, but the complexity would have added greatly to the cost of hardware and software needed.

Hardware and Software Requirements

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