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New in Version 5.0

New Name
The RSVP Reporter and Volunteer Reporter Professional have been combined together into one program called the Volunteer Reporter. It contains all the features of both previous Reporters which means that everyone can schedule volunteers, track impact jobs, assign Basic Human Need codes to jobs and can have several jobs for a single work station.

You can turn major sections on or off so that the Reporter is as easy to use as possible. You'll find a "Customization" section under "Preferences" where you can turn on or off entire parts of the program. For example, if you don't want to schedule your volunteers, you can turn that section of the program completely off so that you never even see it.

The Reporter is much speedier. It now starts 200% faster that before.

Group Volunteering
A "volunteer" can now consist of a group of people all under one record. For example, you can have a single volunteer called "Boy Scout Troop 35" and keep track of the number of hours the entire troop serves. To accomplish this, you can indicate with a checkmark that a volunteer is a group and then give it a group name.

Separate Active/Inactive Lists
You can choose to look at only the active or inactive records. At the top of the volunteer list are three buttons: All, Active, and Inactive. Click on one of them to see just the active or inactive volunteers. This makes it much easier to manage your volunteers because all of the terminated volunteers are on a separate list. As soon as you terminate or un-terminate a volunteer, they move to the other list automatically.

Don't be confused about the terms "Active" and "Inactive". As we are using them here, an "active" volunteer is anyone without a termination date, no matter how much time the person has served.

Read-Only Password
The Reporter now has an addition read-only password so you can have some people just look at your data without changing any of it.

Redesigned Hours Screen
The hours screen is completely reworked to make it easier and more efficient. You can add hours quickly, change the workdate immediately, and add missing placements without leaving the hours screen. You can choose to list a volunteer's placements either by job or by station and you can jump between different views of your data very easily.

If you don't reimburse for some items (as indicated on the Preferences screen) those items are completely left off the Hours screen to avoid confusion.

An additional checkmark indicates whether the volunteer drove a car or not. This information is used on the new Car Drivers report. Another new field is the entered date which shows when the hours were actually entered into the Reporter and is kept up to date automatically. The new Hours Data Entry List uses this date to produce a cross check for your data entry.

Electronic Manual
We now supply the manual in an electronic form instead of a printed copy. It comes as a PDF file which stands for Portable Document Format and is easy to read on-screen and easy to print. On the screen, you can jump from section to section and then zoom in on any page to enlarge the type. If you still want a printed copy to refer to, you can print out just the pages you need without wasting a lot of paper.

The new manual is installed along with the Reporter. To read it click on Start | Programs | Volunteer Reporter 5 | Volunteer Reporter Manual.

Almost all computers already have the necessary software to use PDF files, but if yours doesn't yet, you can download the Acrobat Reader free from www.adobe.com. Just follow the links that say "Get Acrobat Reader".

Two Impact Counters
You can now track two additional impact counts for every job instead of just one. For example, it might be important to keep track of the number of teenagers that were counseled as well as the number of counseling sessions provided by your volunteers serving at a impact job.

Better Color Highlighting
The list of names is now highlighted in color so that you can more easily navigate through your data. No more of not knowing where your cursor is when you press the up or down keys.

New Ethnic and Racial Codes
The federal government has standardized on how to report on ethnic and racial codes by splitting it into two codes, Ethnicity and Racial Groups. Ethnicities are only Hispanic or Not Hispanic while racial groups are the more common codes of White, Black, Asian, etc. It is designed so that a person could be both Hispanic and White or Hispanic and Black, for example. The Reporter now follows this federal standard.

Your existing ethnic codes are transferred to these new codes automatically when you upgrade. Because these codes replace your previous ethnic code, you now have one additional user-defined code for volunteers which used to hold the ethnic information.

New BHN and Station Type Codes
To match the requirements from the Corporation for National Service for RSVP's, the Reporter now includes the most up to date Basic Human Need codes as well as Station Type. All of your existing codes for these items are automatically upgraded to the new codes. Both codes are lengthened to allow for the longer codes and the codes themselves are separated from the descriptions to make it super easy to upgrade them yourself the next time the Corporation changes them. Transferring the station type frees up an additional user-defined code for each station.

Restarting Volunteers
You can now start and stop a volunteer multiple times. Instead of just one starting date and one termination date, you can start and stop a volunteer as often as needed. No matter how many times a volunteer starts and stops, the Reporter correctly calculates the years and months of service which is shown right on the volunteer screen as well as on the Years of Service report.

Lifetime Hours
You can now keep track of hours served by each volunteer over a lifetime. This new field is on the volunteer screen and is kept up to date automatically every time you add new hours.

When you upgrade your data the first time, the Reporter populates the lifetime hours for every volunteer with a total of all the hours on file. Since you may only have a few years of data in the Reporter right now, you can edit the lifetime hours for any volunteer to make it accurate with hours from previous years that aren't in the Reporter. These lifetime hours are now included on the Years of Service report.

Driver's License Expiration
This is a new field for volunteers so you can remind your volunteers when their driver's license needs to be renewed.

Health Care Facilities
Stations now have a checkmark indicating whether the station is a health care facility or not. This information is used on the stations profile.

New Filter Options
You can now filter by the number of hours a volunteer has served over a period of time, Driver's License Expiration, Lifetime Hours, the new Ethnicity and Racial Groups, and whether a Station is a Health Facility or not.

Placements Improvements
Click on the column headings for Volunteer or Job in order to sort the list and when adding placements, you can view either jobs/stations or stations/jobs.

Schedule Improvements
On the Details tab, click on the column headings for Volunteer or Job in order to sort the list.

Timesheet Improvements
You can choose to not print columns for impact counts on timesheets.

On Timesheets by Job the columns for impact counts are printed as the actual item being counted instead of just "Count". They are also automatically left off if not used for that particular job.

Better underlining makes for more readable timesheets.

Report Improvements
You can now print the Stations Profile report for a period of time. It is up to date with all the requirements of the Corporation for National Service including phone, email, and health care facilities. It also totals the number of active volunteers for the period.

The Years of Service report now includes lifetime hours.

On the Volunteer Description report skills and groups are always listed in alphabetical order.

On the Hours Served by Detail reports you now have the option to print subtotals.

The two reports, Station Hours by Volunteer and Job Hours (which is only available when stations are turned off), both now total the number of volunteers at the station or job.

You can now print the Job Description report in order by station as well as by job.

All of the Volunteer Address and Phone reports can include comments now.

On the Volunteers and Jobs report the total count of volunteers is included.

Car Drivers is a new report that lists people who drove during a period of time. It uses the new checkmark on the Hours screen called "drove car". You can use this for insurance purposes.

Hours Data Entry List is a new report showing the hours entered today. It is based upon what date the hours were entered into the Reporter, not the date the hours were served. Use this report as a cross check on your data entry. For example, after adding a batch of hours for the day, compare the printed data entry forms with this report to catch any data entry mistakes.

Spreadsheet Improvements
On the Reimbursement spreadsheet there are now columns for the breakdown of reimbursement, not just the total. There are now columns for mileage, meals, bus, etc.

On all Hours spreadsheets you now have the option to include details about either the volunteer, station, or job.

All Hours spreadsheets now include the value wage.

There is a new spreadsheet called Volunteer Skills that shows all skills for each volunteer.

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