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New in Version 5.2

Introduction from the Publisher

Extra Space for Long Names
We've given you more space to enter long volunteer names, station names, job names, as well as street addresses and cities. This means less creative abbreviating for you.

Two Addresses for each Volunteer
Each volunteer now has two mailing addresses available and you can choose which one to use for mailings. This makes it very easy to keep track of your mobile volunteers. You'll find a new tab called "Addresses" on the Volunteer screen where you can enter a second address for each volunteer and switch which address is to be used for mailings.

For example, when a volunteer leaves for the winter, you can switch them to their "winter" address so that they will continue to receive mailings from you while they are gone.

Additional Contacts
You can now keep track of three additional contacts for each volunteer such as emergency contacts, parents, beneficiaries, or physicians. You can choose to keep track of different types of contacts for each volunteer. For each of these contacts, you can enter their address and two phone numbers. You'll find these additional contacts on the new "Addresses" tab. Since these contact's addresses and phones are for reference only, they are not included on any reports.

Years of Service Report
You can now print this report as of any date, not just today.

Letters and Envelopes Improvements
You can now print letters and envelopes for stations and jobs as well as for volunteers. You can also print a letter for a single, terminated volunteer if you need to. In addition, letters and envelopes now work with fields that include quotation marks such as Robert "Billy" Anderson and you can print two or more different letters for a single volunteer.

Performance Measurement
Impact jobs now include both intermediate and end outcomes as specified by the Corporation for Community and National Service for performance measurement.

Service Categories
Basic Human Needs (BHN) have been renamed to Service Categories. The codes are the same as there have been no changes made by the Corporation for Community and National Service in the past year.

Pop-Up Calendars
Every date field in the Reporter now includes a pop-up calendar. When you click on any date field, a calendar button appears next to the field. Click on that button to pop-up a calendar to use to enter the date.

The pop-up calendar only appears when you click or tab into a date field and disappears as soon as you leave the field. As a shortcut, you can also double click on the date field or press the letter "C" (for calendar) to open the calendar.

A volunteer's birth date is the only exception that doesn't have a pop-up calendar. It is not practical to enter birth dates by using a pop-up calendar because birth dates are so many years in the past.

Phone Number Extensions
All telephone numbers can now have extensions. Each phone field has been lengthened to enable you to enter an extension after the number.

International Settings
For our international neighbors, the Reporter can now be customized for any country's address, telephone, date, and currency formats. For example, the Reporter can now handle dates in the DMY or YMD formats instead of just MDY. In addition, you can change the "Social Security Number" to match any country's universal insurance or identity number. On the Preferences screen is a new "Country" tab where you can set all of these options.

Data Sets
The Reporter now enables you to have multiple, separate sets of volunteers. You've always been able to categorize people into separate groups like "volunteers" or "advisory board", but now you can maintain totally separate sets of data. You can have an unlimited number of data sets each with its own volunteers, stations, jobs, and hours.

For example, you can keep a data set called "RSVP" and a separate data set called "FGP". Or you can track data sets called "Franklin County", "Teenage Volunteers", or "Mandated Volunteers". Each data set is completely separate and you cannot transfer people from one to another. If you have the same person entered into two data sets and you need to change their telephone number, you'll have to change it in two data sets. Therefore, these data sets are not designed to replace the existing "grouping" feature built into the Reporter, but as an additional method to track unique sets of data.

Switching between data sets is very easy. On the File menu is a new option called "Select Data Set". From here you can switch between data sets as well as create new data sets. Your existing data has been put into a data set named "Default" and if you have sample data installed on your computer it has been put into a "Sample Data" data set. You can switch to the sample data in order to train new users of the Reporter.

You can change the name of your main data set from "Default" to something more meaningful. When any data set other than the "Default" data set is selected, its name is included on the top title bar such as "Volunteer Reporter - Madison County".

Each data set is installed into a separate folder on either your computer or another computer on the network. To create a new, empty data set, simply add a new set, name it, and enter a folder location. The Reporter will create the folder and fill it with empty data if it doesn't exist. For example, you could create a new data set named "Teenagers" into a new folder called C:\Reporter\Teenagers.

When you backup your data by clicking on File | Backup, you are backing up just the current data set and when you restore data, you are restoring to the current data set as well. Because of this, you can transfer all data from one data set to another by backing up one, switching to the other data set, and restoring. Make sure to keep your backup disks clearly labeled so that you know which data set is on the diskette because the actual backup file from any data set is always named "VrData.zip".

There is no way to combine data sets together into one. For example, if you keep data from two separate counties in two data sets and you want to know how many hours were served in both counties combined, you have to run reports from each data set separately and manually add them together.

There is also no way to transfer a single volunteer from one data set to another. If a person is moving from your "Under 55" data set to your "Over 55" data set, you have to terminate the person in one and manually add them into the other.

New Speller Module
The speller module didn't work on some computers. We've now switched to a new speller technology that works well for everyone.

Miscellaneous Improvements
If you create a backup on an Iomega Zip Drive or other removable media other than a floppy disk, it no longer erases the disk before creating the backup. On floppy diskettes, the Reporter still erases the entire floppy before creating the backup.

Volunteer numbers of less than six digits now advance correctly. For example, a volunteer number of 2000 will now correctly advance to 2001.

On the Do-It-Yourself Timesheet, if the first 20 characters of two separate stations were the same, the timesheet didn't print correctly. Now it does.

On the Monthly Hours by Volunteer Report, if you chose to "include volunteers with zero hours", the Reporter incorrectly excluded some volunteers with zero hours.

The Reporter now prevents two filters from sharing the identical name which caused inaccurate results because you would think you were using one filter while the Reporter would sometimes use the other one. Please check your existing filters and change the names of any duplicates.

In Word Timesheets if a volunteer, station, or job had no valid placements you got an error from Word. Now you don't.

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