First create the text merge file in Volunteer Reporter which will be your data source:
In Microsoft Word 97, 98, and 2000, you can perform a mail merge by using the Mail Merge Helper. The following steps show you how to perform an effective mail merge using this tool. These instructions assume that you do not have a pre-existing source document where your data are stored. For more information, see the Knowledge Base document What is a mail merge?
Mail Mergedialog box, labeled "Main Document", click the
Active Window, the blank document you've already started will be used as the main document (the document the data will be inserted into later). If you choose
New Main Document, Word will open a new blank document for you to use.
Mail Mergedialog box, labeled "Data Source". This section deals with your source document, which is where the data for insertion into your main document are stored. Click the button labeled
Get Data, then select
Create Data Source....
Remove Field Namebutton. Additionally, you may add a field by entering a name of your choice for the file into the "Field Name" box, and then clicking the
Add Field Name >>button.
OKto continue. The program will ask you to save your source file. To do this, enter a name of your choice for the file into the "File Name" box, and click the
Set Up Main Documentor
Edit Main Document.
Insert Merge Fieldbutton on the toolbar, and then choose which field you want to include.
Mail Mergeagain. In section 2, click the
Editbutton. On the menu that appears, you will see an entry that says
Data: <filename>, where
<filename>is the name of your source file. Select this entry, and you will see a new window that will allow you to enter data into your source file. After you complete each entry, click the
Add Newbutton to go to the next one. Click the
OKbutton when you are finished entering your data.
Mail Mergeagain. In section 3, click the
Mergebutton. In the window that pops up, in the
When Merging Recordsdialog box, choose whether or not you want to have blank lines inserted into your main document by clicking the appropriate radio button. When you are finished, click the